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You can expand your career in finance, when you join UCLA's Advancement Services team us as our Treasury Operations Manager. This is a great opportunity to bring your prior expertise with treasury/operations functions to a role where you will hone your accounting skills, learn about advancement services and share in our dedication to the value-added financial functions we provide. As part of External Affairs' Advancement Services organization, UCLA's Foundation Financial Services team is an internal service group that coordinates and performs essential financial services for all campus departments as well as UCLA constituents. We invite you to bring your in-depth understanding of treasury operations, strong ability to work independently, organizational skills and keen attention to detail to make an impact in the thoroughness and accuracy of our treasury operations. We offer long-term opportunities for personal and professional growth and development as part of a robust External Affairs enterprise serving UCLA.
As our Treasury Operation Manager, you will manage and provide Treasury services for the UCLA Foundation. In collaboration with the Director of Treasury Management, you will be responsible for the management and oversight of the day-to-day banking and brokerage operations, reviewing all merchant and brokerage statements, assisting with the month-end closing of the treasury system, directing the submission of stock gifts and wire transfers, and managing and training of the deposit room staff. As a vital member of our team, and partner to the Director of Treasury Management, you will oversee all Treasury operations and transactions, including processing accounts payable, analyzing a variety of treasury related operational issues to provide troubleshooting and resolution of discrepancies. In this role, you will also maintain records and documentation for the treasury area and will assist in expanding and maintaining the procedures manual, including sharing industry best-practices. Drawing on the breadth and depth of your treasury operations knowledge and experience, you will also manage an influx of inquiries, track solution workflow and ensure that all questions, issues and concerns are appropriately handled, responded to and completed.
**Please note, the responsibilities of this position will require the Treasury Operations Manager to work on-site at least once a week, with additional days if needed. Some evening, weekend, and holiday work will be required and expected.**
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
15
Records
Qualifications
Required/Preferred
1. Minimum of three to five years of experience in operations and/or treasury, accounting or related financial work to include thorough knowledge of financial processes, policies and procedures.
Required
2. Demonstrated working knowledge of accepted accounting and University policies and procedures, including general ledger, accounts payable and receivable, travel, internal audit, purchasing, inventory control and cash management.
Required
3. Thorough knowledge of financial data management and reporting systems.
Required
4. Proficiency in problem solving involving large sets of data with demonstrated skill in organizing and maintaining accurate, up-to-date treasury records for audits and follow-up action.
Required
5. Proficient in using Microsoft Suite of applications such as Word, Excel and Access, etc. to maintain and create complex databases, tables and reports with demonstrated skill in manipulating large amounts of data and use of advanced formulas in Excel; able to promptly and efficiently learn new University technologies and databases.
Required
6. Experience providing a high level of customer service and responding to inquiries in a prompt and efficient manner; ability to provide exceptional customer service to donor inquiries with tact, diplomacy and sound judgment.
Required
7. Ability to work independently and as part of a team; demonstrated skill in organizing work, setting and adapting to priorities and handling multiple tasks simultaneously with competing deadlines under minimal supervision.
Required
8. Demonstrated interpersonal skills to establish and maintain cooperative working relationships with staff of all levels as well as a wide variety of external constituents.
Required
9. Strong team building skills as well as well as the ability to motivate and build team morale.
Required
10. High ethical standards and integrity with the ability to maintain confidentiality, use discretion and apply sound judgment.
Required
11. Effective communication skills, especially with relaying and explaining complex business processes in an efficient and simple manner for group collaboration and understanding; skilled in active listening.
Required
12. Strong written communication skills to prepare, proofread and edit correspondence, reports, agendas and other material for correct grammar, punctuation and syntax with accuracy and excellent attention to detail.
Required
13. Creative, inventive and resourceful with strong critical thinking and analytical skills; ability to make decisions and to develop original ideas to solve problems and make appropriate recommendations toward solutions and achieving department goals.
Required
14. Ability to work evenings and/or weekends as needed.
Required
15. Bachelor's degree in accounting is preferred.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-20-2023
External Posting Date:
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