Ocorian delivers administration and compliance services for funds, corporate, capital markets and private clients.
No matter where in the world our clients' hold financial interests, or however they are structured or need to be supported, we will provide a tailored and personalised solution that is individual to their needs and fully compliant to the needs of their stakeholders, regulators and the investment itself.
We manage over 15,000 structures for 6000+ clients with a global footprint operating from 20+ locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.
The post holder will provide efficient, confidential and flexible support to the Jersey Head of Private Clients.
We will consider candidates working remotely from London.
Main responsibilities
- Supporting Head of Private Clients Jersey in coordinating the execution of projects that enhance the efficiency of services and performance of Private Clients Jersey
- Organising business travel arrangements and itineraries, maintaining daily diaries, producing and amending documentation, processing expense claims
- Arranging meetings, lunches, conferences both internally and for Clients
- Sending, drafting and retrieving and profiling e-mail and correspondence
- Organising management meetings, including the preparation of packs, agendas and all related duties
- Producing PowerPoint presentations and updating Excel spreadsheets, updating relevant materials, ensuring consistency
- Producing, amending and filing documentation and correspondence
- Working as part of the wider Private Clients support team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover
- Works closely with the Directors on special projects and undertakes special / ad hoc assignments as required
- Some experience managing diaries/booking travel.
- Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook
- Administrative and document management experience would be an advantage
- Strong interpersonal skills and ability to build friendly professional relationships.
- Enthusiasm, reliability and flexibility
- Willingness to get involved and work as part of the team
- The ability to remain calm when under pressure and to meet deadlines
- Accuracy and an eye for detail
- The ability to time manage effectively and to prioritise and organise workflow
- Strong communication skills
Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are AMBITIOUS – We aim high and are always seeking new ways to delight our people and clients
- We are AGILE – We act on our initiative to get things done
- We are COLLABORATIVE – We achieve more working together
- We are ETHICAL – We behave with integrity at all times
